Separation of duties
Requesters can't approve their own requests.
FLEETS & ENTERPRISE
Define vehicle requirements and compare sourcing options with accountable approvals.
Turn fleet needs into structured requests, see supplier responses side by side, and keep approvals visible before any external handoff.
Process
From requirement to handoff
- 1Draft requirementCategories, quantity, market
- 2Submit requestStatus: Request Submitted — not a quote
- 3Supplier responsesQuoted values with validity dates
- 4Compare and reviewSame criteria for every response
- 5ApproveAuthorized role confirms
- 6External handoffContracting happens outside DriverXtra
Comparison criteria
Compare like with like
| Criterion | Why it matters |
|---|---|
| Supplier | Who is responding and their role |
| Configuration | Exact specification offered |
| Quantity | Full or partial fulfilment |
| Market and currency | Where it applies, and in which currency |
| Exclusions | What isn't included |
| Quote validity | When the response expires |
Procurement controls
Approvals before commitment
Confirmation required
Every consequential action is reviewed first.
Audit trail
Each decision records who, when and why.
FAQ
Fleet Acquisition questions
Draft answers pending legal and product review.
No. A request asks suppliers to respond. Nothing is ordered.